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Managing Groups of Beekeepers

  • Updated

Groups in HiveTracks Pro let you collaborate with others by sharing apiaries and sites, assigning permissions, and organizing data by teams, clubs, or businesses. 

Step 1: Create a Group

  1. Go to the Groups tab from the left sidebar. 
  2. Click the "+" (create group) icon.
  3. Enter a Group Name. 
  4. Optionally, select Apiaries/Sites you want to share immediately.
  5. Choose a Group Type:
    1. Club: Members can share their own Apiaries and retain ownership if the leave the group.
    2. Business: The group admin becomes the owner of any shared Apiary or Site.
  6. Click Create Group.

⚠️ Group type selection is permanent and cannot be changed later.

Step 2: Add Members to the Group

There are three ways for others to join your group: 

  • Copy Link: Share the generated group link.
  • QR code: Display or send the code for others to scan.
  • Email Invite: Click the "+" (Invite Member) button inside the group and enter: 
    • Name and Email.
    • Role (Admin or Member).
    • Assigned Apiaries/Sites.

⚠️ Permissions:

  • Admins can assign Apiaries/Sites and manage members.
  • Members can share their own Apiaries and Sites with the group and, if granted, contribute to other shared Apiaries or Sites.

Step 3: Share Apiaries and Sites with a Group

To share your own Apiaries/Sites:

  1. Go to the Groups tab.
  2. Click the Share Icon (three-dot triangle) on the group table. 
  3. Choose the group, select the Apiaries/Sites, and click Save settings. 

On Mobile: 

  1. Go to the Profile tab. 
  2. Scroll down to the Group Settings.
  3. Select the Group and choose what to share.

Step 4: Assign Members to Apiaries (Admins Only)

  1. Go to the Groups Page.
  2. Click the Permissions icon (person with lock).
  3. Assign Apiaries/Sites to each member by selecting from the dropdown. 
  4. Click Save. 

Step 5: Use the Group Filter

In the top-right corner of the app, use the Group Filter to:

  • View data for a specific group.
  • Switch between "All groups", "Personal", or any group you belong to.

This filter applies across the entire app: Apiaries, Hives, Biodiversity Sites, Records, To-Dos, dashboards, etc.

Managing Groups

  • Change group name: Admins can edit the name directly from the group page.
  • Remove members: In the group members table on the group page, select the checkbox next to the member you would like to remove, then click the trash icon. 
  • Delete a group: On the Groups tab, click the checkbox next to the group you would like to delete, and click the trash can. Only admins can delete the group. 

Additionally, here are some video tutorials for everything related to groups and group management: 

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